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OTPS Billing Coordinator

The Administrative Services Division is the liaison to all of the Council divisions by assisting in the daily operations of Council Members, council member aides and central staff. The Division’s specific areas of responsibility include contracts, procurement and payment of goods and services, record retention, administration of the budget, facilities management, information technology services and overseeing the Sergeants-At-Arms Unit.

We are seeking an experienced Billing Coordinator to support financial operations within the Administrative Services Division. This position is responsible for auditing, processing, and monitoring billing-related transactions while ensuring compliance with City policies and procedures.

SALARY RANGE:

$60,000 to $70,000

KEY RESPONSIBILITIES:

  • Audit and process purchase orders, vouchers, and invoices to ensure accuracy, completeness, and timeliness.
  • Enter, review, and approve financial transactions and vendor documentation in Microsoft Dynamics and the City of New York Financial Management System (FMS).
  • Identify funding discrepancies and resolve issues independently or escalate matters to supervisory staff, as appropriate.
  • Process document cancellations, modifications, stop payments, and check reissuances in coordination with the Office of the Comptroller.
  • Working knowledge of Microsoft Excel, including the ability to enter, review, and organize financial data.
  • Communicate with vendors and employees to obtain required documentation and respond to routine and non-routine inquiries.
  • Perform related duties, as assigned.

QUALIFICATIONS:

  • High school graduate or equivalent.
  • Minimum of two (2) years of administrative or clerical experience, with the majority involving organization, coordination, and performance of duties at a responsible level.
  • Excellent verbal and written communication skills.
  • Strong multitasking and time management abilities.
  • Demonstrated organizational skills and attention to detail.
  • Experience with filing systems and recordkeeping.
  • Working knowledge of desktop computers and software applications such as Microsoft Office or comparable programs.
  • Ability and willingness to learn new material quickly and continuously upgrade skills.

BENEFITS:

For eligible employees, health, dental and vision insurance coverage are offered upon hire. Retirement plans, deferred compensation plans, group life insurance, paid time off and paid holidays, training resources, health & fitness reimbursement and wellness programs are also available. 

ADDITIONAL INFORMATION:

New York City residency required within 90 days of appointment.

The New York City Council makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact EEOOfficer@council.nyc.gov.

HOW TO APPLY:

Qualified candidates should forward their resume and a cover letter to:

E-MAIL:         counciljobs@council.nyc.gov   

MAIL:             New York City Council

Attn: Personnel Services/Recruiting (OTPSBC)

250 Broadway, 26th Floor

New York, New York 10007

FAX:               12124014711

While we sincerely appreciate all applications, only those candidates selected for an interview will be contacted.

The New York City Council is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual’s sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.