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Senior Scheduler

The New York City Council is seeking a Senior Scheduler to join the Office of the Speaker. The position will coordinate and manage the schedule for a busy elected official including invitations, meetings and appointments. The role requires attention to detail and swift responsiveness. The Senior Scheduler reports to the Deputy Chief of Staff and Director of Scheduling and works with staff across the Council to assign appropriate staffing, and secure briefing materials and talking points.

SALARY RANGE:

$80,000 to $100,000

KEY RESPONSIBILITIES:

  • Manage all incoming invitations for meetings, events and scheduling requests.
  • Maintain an up to date archive and tracking system of all regrets and proxy meetings.
  • Work with staff to maintain and update schedule and handle event and meeting planning logistics.
  • Follow-up with senior staff regarding participation in events and meetings.
  • Work closely with all department directors to assign staff for meetings/events.
  • Oversee daily confirmations of meetings and appointments.
  • Secures information by completing database backups.
  • Provides historical reference by utilizing filing and retrieval systems.

QUALIFICATIONS:

  • Bachelor’s degree or equivalent experience/education.
  • 4+ years of experience in local government or agency roles.
  • 2+ years of scheduling experience.
  • Ability to pay close attention to detail.
  • Proficiency with MS Outlook, Excel and Word; strong Internet and computer skills.
  • Ability to interact confidently with organization heads, senior staff, elected officials and other VIPs.
  • Ability and commitment to learn new material quickly and upgrade skills.
  • Collegiality and the ability to work both independently and as a team are expected.

ADDITIONAL INFORMATION:

New York City residency required within 90 days of appointment.

For eligible employees, health, dental and vision insurance coverage are offered upon hire. Retirement plans, deferred compensation plans, group life insurance, paid time off and paid holidays, training resources, health & fitness reimbursement and wellness programs are also available.

The New York City Council makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact EEOOfficer@council.nyc.gov.

HOW TO APPLY:

Qualified candidates should forward their resume and a cover letter to:

E-MAIL:         counciljobs@council.nyc.gov   

MAIL:                   New York City Council

Attn: Personnel Services/Recruiting (SCH)

250 Broadway, 26th Floor

New York, New York 10007

FAX:                     12124014711

While we sincerely appreciate all applications, only those candidates selected for an interview will be contacted.

While we sincerely appreciate all applications, only those candidates selected for an interview will be contacted.

The New York City Council is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual’s sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.