The Event and Production Services Unit is looking for an energetic, dedicated and experienced Production Office Assistant to join our team. The unit is principally responsible for facilitating Event and Production for the Speaker’s Office and Council Members for the City of New York.
$60,000 to $70,000
- Producing daily activity logs, incorporating the status of all current and upcoming projects (across both graphics and events), necessary follow up, questions, communication needs, upcoming meetings, etc.
- Managing scheduling and calendar.
- Assigning, monitoring, and tracking designer workloads, with guidance of director.
- Monitoring project statuses internally by regularly checking in with designers and externally by following up with Member offices for edits, updates and sign off.
- Producing monthly, bi-annual, and annual activity reports incorporating all projects completed within the unit.
- Reviewing all emails and/or activity reports from the period; pulling all projects and project drafts into the report and tabulating quantities of various types of projects.
- Ensuring all folders are up-to-date to include all unit lead events and related paperwork such as invitations, programs, run of show, staff rosters, proclamation text, guest lists, etc.
- Maintaining weekly reporting on all activities and other administrative tasks, as necessary.
- Must have excellent organizational skills and capable of interacting with a broad range of individuals.
- Ability to create and maintain personal organization/tracking tools as needed.
- Strong time management skills and balancing of numerous projects at a time with care and attention to detail. Ability to work well on tight deadlines.
- Proficiency in Microsoft Office suite – specifically Word and Excel.
- Excellent communication and interpersonal skills.
- Team player with a willingness to share responsibilities with others.
- Self-starter with a demonstrated track record of showing initiative to move projects forward.
- Bachelor’s Degree is preferred.
- Minimum of two years of experience with events or related work required.
- Knowledge of New York City and its communities is helpful.
- Due to the nature of this position, individuals will occasionally be required to work various shifts such as weekends and/or evening shifts.
For eligible employees, health, dental and vision insurance coverage are offered upon hire. Retirement plans, deferred compensation plans, group life insurance, paid time off and paid holidays, training resources, health & fitness reimbursement and wellness programs are also available.
New York City residency is required within 90 days of appointment.
As of November 15, 2021, all new hires must be vaccinated against the COVID-19 virus to work at City Hall and/or 250 Broadway offices, or at any Council Member district office, unless they have been granted a reasonable accommodation for religion or disability. If you are offered employment with the New York City Council, this requirement must be met by your date of hire, unless a reasonable accommodation for exemption is received and approved by the New York City Council.
The New York City Council makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact EEOOfficer@council.nyc.gov.
HOW TO APPLY:
Qualified candidates should forward their resume and a cover letter to:
MAIL: New York City Council
Attn: Personnel Services/Recruiting (POA)
250 Broadway, 26th Floor
New York, New York 10007
While we sincerely appreciate all applications, only those candidates selected for an interview will be contacted.
The New York City Council is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual’s sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.