The New York City Council is seeking an Accounts Payable Assistant in the OTPS unit of the Administrative Services Division with a firm understanding of standard general accounting principles; ability to use the City of New York’s Financial Management System (FMS), Council Member Expense (GP); ability to learn the rules of the Council and ability to perform arithmetic tasks.
$60,000 to $65,000
Responsible for tasks relating to the overall administration and financial management of City Council Member district offices as well as back up for the other members’ offices throughout the Council. Duties include but are not limited to:
- Prepare, review, process and file invoices in an accurate and timely manner, in accordance with the City Procurement and regulations requirements.
- Audit vouchered payments, check descriptions and specifications to determine their accuracy, adequacy and consult with departments and agencies to adjust possible discrepancies.
- Research and respond to inquiries related to various payments, such as check number, issue date, clear date and stop and reissue.
- Responsible for updating and maintaining expenditure data, scanning, filing system and provide various budget reports.
- Distributing of various supplies.
- Maintaining liaisons with various city agencies, Council Member offices and vendors to ensure prompt payment for goods and services.
- Oversee vendor maintenance, enter and modify vendor information, assist vendors with EFT direct deposit.
- Perform other duties and projects that are required to support the OTPS unit as assigned.
- Working knowledge of Financial Management System (FMS) and Excel.
- Communicates with employees through a variety of means—by telephone; by e-mail, fax, regular mail; or in person.
- Answers inquiries involving routine questions and requests. Responds to more involved questions which may require additional research or further explanation.
- In handling complaints, makes dedicated efforts to resolve the problem according to guidelines established by the Council. These procedures may involve asking questions to determine the validity of a complaint; offering possible solutions; or providing employees with alternatives.
- Secondary education or equivalent and progressive work experience in a generalist capacity.
- Ability to meet and work with the public.
- Ability to function well under stressful conditions.
- Proven track record in developing solid working relationships.
- Ability to deliver results under tight timelines.
- Always seeing projects through to completion.
- Self-starter and overachiever with excellent organizational, problem-solving and interpersonal skills.
- Detail oriented and creative thinker, with strong communication skills, both verbal and written.
- Works well both independently and in a team environment.
New York City residency required within 90 days of appointment.
As of November 15, 2021, all new hires must be vaccinated against the COVID-19 virus to work at City Hall and/or 250 Broadway offices, or at any Council Member district office, unless they have been granted a reasonable accommodation for religion or disability. If you are offered employment with the New York City Council, this requirement must be met by your date of hire, unless a reasonable accommodation for exemption is received and approved by the New York City Council.
The New York City Council makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact EEOOfficer@council.nyc.gov.
HOW TO APPLY:
Qualified candidates should forward their resume and a cover letter to:
MAIL: New York City Council
Attn: Personnel Services/Recruiting (OTPS)
250 Broadway, 16th Floor
New York, New York 10007
While we sincerely appreciate all applications, only those candidates selected for an interview will be contacted.
The New York City Council is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual’s sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.