NEW YORK CITY COUNCIL JOB POSTING
Position Legislative Administrative Assistant Work Hours 9am-5pm
Division Legislative Division Open Date 01/14/19
Number of Positions 2 Close Date Until Filled

The New York City Council, which is an equal opportunity employer, is seeking to fill an administrative assistant position in the Legislative Division.

JOB DUTIES INCLUDE:      

  • Indexes and maintains the office record keeping system for legislative requests.
  • Keeps legislative requests and other projects on schedule.
  • Performs administrative and office support activities for Director, Operations Manager, Deputy Directors and other attorneys.
  • Coordinates work flow of office; follows established rules and procedures in responding to requests and redirecting items to other attorneys.
  • Answers and efficiently routes all in-coming telephone calls, screens visitors.
  • Sorts and distributes mail and other correspondences.
  • Schedules appointments, arranges meetings and sets-up meeting space appropriately,
  • Proofreads documents and assists in creating and/or distributing materials for presentations.
  • Coordinates activities of office with various agency commissioners, administrations of the city, state and federal government.
  • And other responsibilities as may be designated by the Director.

SKILLS/REQUIREMENTS:

  • Any combination of education, training and experience which demonstrates the ability to perform the duties as described; increasingly responsible administrative and legal office management experience, preferably in a public agency; coursework in legal assisting or paralegal desirable.
  • Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision.
  • Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook. Experience with MS SharePoint a plus.
  • Excellent organizational and interpersonal skills, ability to handle several tasks/projects simultaneously, ability to work under tight deadlines.
  • Ability to handle time-sensitive, confidential issues and information with discretion, ability to professionally interface with associates and management at all levels,
  • Ability to express him/herself clearly and concisely both in writing and orally. 
  • Notary public or Certified Administrative Professional certification a plus.

New York City residency is required within 90 days of employment.

Qualified candidates should forward a cover letter and resume to:

Via Mail:
New York City Council
Administrative Services Division/Recruitment Unit/AA
250 Broadway, 16th Floor
New York, NY 10007

Via E-Mail: counciljobs@council.nyc.gov

Via Fax: 212-791-5266