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The New York City Council’s Finance Division is seeking to fill the position of an Administrative Coordinator position to provide administrative support to the Finance Division. The Council’s Finance Division is a team of analysts, attorneys, economists, and administrative staff who provide Council Members with research on budgetary actions and their fiscal impact. They also work with Council Members to monitor and evaluate agency spending. 

SALARY RANGE:

$55,000 to $65,000

KEY RESPONSIBILITIES:

  • Work directly with the Deputy Director to support all aspects of the daily work routine.
  • Maintain confidential and sensitive information.
  • Draft, review, and send communications on behalf of the Deputy Director.
  • Attend meetings and take detailed notes of the discussion, prepare the initial draft of minutes and summaries and disseminate as directed.
  • Develop systems to monitor assignments and workflow for Budget Unit.
  • With limited supervision, demonstrates the ability to proofread documents, create document templates, design and format reports including PowerPoint presentations; Excel workbooks; and Word documents.
  • Create excel spreadsheets to track City Council initiatives and other budget items.
  • Maintain the Deputy Director and Budget Unit calendar. Schedule meetings and assist in the preparation and distribution of meeting agendas and materials.
  • Maintain internal policy directives, professional development materials, and standards operating procedures.
  • Build and maintain a comprehensive contact database.
  • Maintain paper and electronic filing systems.
  • Manage document production for the Budget Unit and provide support as needed.
  • Performs administrative and office support activities.
  • Answers and efficiently routes all incoming telephone calls and screens visitors.
  • Manage correspondence, including email and performs other responsibilities as designated by the Deputy Director.

QUALIFICATIONS:

  • Bachelor’s degree from an accredited college and at least three (3) or more years of professional experience handling administrative functions, communications or closely related experience in a large or a complex setting.
  • An associate degree from an accredited college and five (5) or more years of professional experience as described above.
  • A satisfactory equivalent of education and experience mentioned above, but all candidates must have at least a four-year high school diploma or its educational equivalent.
  • Detail-oriented self-starter with prior experience and excellent organization and time-management skills.
  • Someone who exhibits sound judgment with the ability to prioritize.
  • Expertise in Microsoft Office Suite applications (Word, Outlook, PowerPoint, and Excel).
  • Exceptional writing, editing, proofreading, and oral communication skills.
  • Demonstrated ability to prioritize and manage multiple tasks; ability to work both independently and as a team.
  • Keen attention to accuracy, precision, and detail is a must.
  • Ability to interact professionally with associates and management at all levels.
  • Proven ability to complete projects on time and with limited supervision.
  • Must be able to work on the weekends and/or during the evening hours as needed.

ADDITIONAL INFORMATION:

For eligible employees, health, dental and vision insurance coverage are offered upon hire. Retirement plans, deferred compensation plans, group life insurance, paid time off and paid holidays, training resources, health & fitness reimbursement and wellness programs are also available. 

New York City residency required within 90 days of appointment.

As of November 15, 2021, all new hires must be vaccinated against the COVID-19 virus to work at City Hall and/or 250 Broadway offices, or at any Council Member district office, unless they have been granted a reasonable accommodation for religion or disability. If you are offered employment with the New York City Council, this requirement must be met by your date of hire, unless a reasonable accommodation for exemption is received and approved by the New York City Council.

The New York City Council makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact EEOOfficer@council.nyc.gov.

HOW TO APPLY:

Qualified candidates should forward their resume and a cover letter to:

E-MAIL:         counciljobs@council.nyc.gov   

MAIL:                   New York City Council

Attn: Administrative Services/Recruiting (FAC)

250 Broadway, 16th Floor

New York, New York 10007

FAX:                     12124014711

While we sincerely appreciate all applications, only those candidates selected for an interview will be contacted.

The New York City Council is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual’s sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.